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Our client is a financial service company. They are looking for an Administrative Assistant to join their Manhattan, NY office.
Responsibilities
- Manage calendar for multiple executives with competing priorities according to their preferences
- Prioritize meetings and proactively identify and resolve schedule conflicts
- Correspond effectively and keeps managers’ calendars well organized
- Coordinate meetings, calls, and video conferencing with multiple time zones and participants
- Collaborate across departments to confirm availability for participants
- Print and distribute meeting materials following firm-wide deadlines
- Manage all aspects of meeting logistics (i.e., VC details, conference rooms, A/V assistance, and catering)
- Arrange travel through an online booking tool and travel agency according to the company policy
- Oversee all logistics of travel arrangements, including ground transportation and booking hotels
- Produce final travel itinerary, including detailed information on client meetings
Requirements
- Associate’s Degree
- 5+ years of administrative experience supporting multiple executives
- Working knowledge of Microsoft Office Suite
- Strong written and verbal communication skills, including an excellent telephone presence
- Able to prepare professional correspondence
- Experience managing varying responsibilities and adapting to changing situations
- Team-oriented with a positive can-do attitude
- Strong initiative to improve processes and procedures and your professional growth
Job ID # 13334
