Executive Assistant Permanent

Our client is a financial services firm. They seek an Executive Assistant to join their Manhattan, NY office.

Responsibilities

• Manage executive calendars, meetings, appointments, and conference calls while coordinating attendees, agendas, meeting materials, and logistics
• Screen incoming calls, emails, and correspondence, prioritizing requests and responding or escalating as appropriate
• Coordinate conference registrations, investor events, roadshows, and meetings with brokers, banks, and investor relations teams
• Monitor industry events, earnings calendars, conferences, and deadlines, providing timely updates and supporting materials to investment professionals
• Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel preferences
• Prepare reports, presentations, spreadsheets, correspondence, and other business documents to support daily operations
• Maintain contact databases, filing systems, and other administrative records to ensure accurate and organized information
• Process expense reports, travel reimbursements, and other administrative documentation in a timely manner
• Collaborate with executive assistants and cross-functional teams to coordinate schedules, provide coverage, and support department initiatives
• Support special projects, research activities, meeting notes, and other administrative tasks to enhance team efficiency and productivity

Requirements

• Bachelor’s degree
• 3-5 years of administrative or executive assistant experience in a professional office setting
• Financial services industry experience required
• Experience preparing expense reports and making travel arrangements
• Excellent time management skills
• Attention to detail and outstanding listening and follow-up skills
• Proficient in Microsoft MS

Tagged as: Hybrid Remote/Office