Our client is a law firm. They seek a Legal Team Assistant to join their Manhattan, NY office.
Responsibilities
- Coordinate legal administrative support for attorneys and clients by managing requests, deadlines, and cross-functional workflows
- Maintain organized electronic and physical records while following document management and retention policies
- Prepare and edit legal documents, presentations, filings, spreadsheets, and client materials with accuracy and attention to detail
- Research legal information, filings, and database records to support attorney needs and case activities
- Manage matter files, databases, and document workflows while ensuring compliance with security and filing requirements
- Process invoices, expense reimbursements, new matter forms, engagement updates, and client billing requests
- Review billing narratives and invoices to support client requirements, outside counsel guidelines, and timely collections
- Coordinate attorney calendars, meetings, travel arrangements, client communications, and administrative logistics
- Support business intake, client records, marketing databases, and practice group administrative needs
- Develop technical skills and adopt new systems to improve administrative efficiency and service delivery
Requirements
- H.S. Diploma or equivalent with a minimum of three years of previous secretarial experience or relevant legal experience
- Proactive and effective written and oral communication with attorneys, team members and other business services departments at the firm, while demonstrating a strong teamwork mindset with a focus on customer service
- Familiarity with legal documents and terminology
- Self-starter with the ability to efficiently manage multiple matters at once while maintaining a strong attention to detail and accuracy
- Proficiency with Microsoft Office programs
Job ID # 48372
